Accounts Payable - Check Requests

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Employees may request reimbursement to be paid by check for legitimate business expenses over $100. Requests must be accompanied by a receipt and completed Check Request Form signed by the appropriate Principle Investigator or Supervisor. Sales Tax and alcohol are disallowed expenses and cannot be reimbursed through Federal funds. (Employees may obtain a tax exempt form from the Business Office in advance of making the purchase.)
Expenditures of less than $100 should be reimbursed through Petty Cash.
Your Check Request Form must be approved for reimbursement by a Principle Investigator or Supervisor. The approved form must include: 1.) a valid project number to be charged, 2.) the signature of the Principle Investigator, Supervisor or other authorized signer for the indicated project number, and 3.) the intended purpose of the purchase, (briefly describe what was purchased and how it is to be used for the project charged.)
Check Requests are not intended to be used as a replacement for using Purchase Orders, or acquiring items which are available from the Stockroom Inventory